Contract Administrator

Position:                             Contract Administrator

Reports to:                         Chief Financial Officer

The Contract Administrator is responsible for the administration of the contracts associated with each project or program, in conformance with the Federal Acquisition Regulations, Defense Federal Acquisition Regulations Supplement, Executive Orders, and other regulatory directives. The Contract Administrator will assist with and/or be responsible for various aspects of proposal development, tender responses, negotiations and change management. In addition, the Contract Administrator may take an active role in Risk Management, including development and maintenance of a risk register and the coordination of insurances.

ESSENTIAL FUNCTIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of knowledge, skill, and/or ability required.

  • Negotiate and administer government contracts,  including administration of subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention
  • Effectively managing and mitigating changes and claims through the negotiations and/or dispute resolution processes
  • Manage, organize and facilitate communication between the company and its customer
  • Provide advice on FAR, DFARS and agency specific supplements and respond, when appropriate, to related issues
  • Appropriately respond to a variety of non-routine, and often complex, requests and demands
  • Confident and able to manage multiple priorities in a dynamic and changing business environment
  • Express oneself clearly and positively, both verbally and in writing, and have excellent interpersonal skills
  • Be a critical thinker able to partner with Project Teams and others and bring forth practical and proactive problem-solving skills
  • Work independently, in team settings and under time pressured deadlines
  • Maintain the highest ethical standards


  • Strong communication, proposal and project management skills, and time management skills
  • Leadership and confidence at all levels of the organization
  • Strong demonstrated problem-solving skills with high attention to detail
  • Hands-on, can-do attitude and highly responsible, self-motivated, and self-sufficient


  • Bachelor's Degree in Business or related field required
  • NCMA Certification
  • 6+ years of government contract administration experience in a fast-paced environment, preferably experience with multi-year construction projects
  • Experience with FAR, DFARS and other regulatory directives
  • Experience with proposals, negotiations, change management and claims
  • Experience with the System for Award Management (SAM), WAWF and other government systems.
  • Experience with risk management and insurance
  • Proficiency with Microsoft Office

Philly Shipyard is committed to equal opportunity for all applicants.  The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement.  Philly Shipyard does not, and will not, discriminate because of the disability of such individual.